General Purpose of the Position:
The purpose of this position is to provide transactional paralegal support to Switch Legal by preparing work product, communicating significant issues in an effective and efficient manner to and from the attorneys and legal staff, managing legal files, conducting research, preparing reports, handling information requests. Works with attorney guidance but has decision making authority regarding schedules and escalation of daily priorities. This position will report to the Associate General Counsel.
Supervisory Responsibilities:
This position carries out no supervisory responsibilities.
Essential Duties and Responsibilities:
- Provide ongoing administrative and paralegal support to attorneys and legal staff.
- Manage and maintain entity documentation including drafting and filing formation documents (e.g., LLC operating agreements, resolutions, consents, certificates, and minutes), annual renewals, and foreign qualifications and registrations in accordance with applicable law and company policies and practices.
- Provide support for a variety of corporate matters such as debt and equity transactions, securities issuances, corporate regulatory compliance and financial reviews.
- Coordinate with shareholder representatives and assist with their compliance needs.
- Provide support in connection with periodic lender compliance reports.
- Provide support in connection with Switch Board of Director and Committee meetings, such as Board materials, agendas, minutes and resolutions.
- Prepare PowerPoint presentations and handle special projects as assigned. Enhance presentations by creating and editing the appropriate information on slides.
- Prepare expense reports.
- Serve as liaison between Switch Legal and external parties in connection with corporate matters.
Other Duties:
- Perform other assignments (or duties) as required to support the Switch team.
Required Job Skills:
- Ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism.
- Ability to demonstrate a highly positive attitude, initiative, perspective, and intuitiveness.
- Proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources.
- Must be able to work with limited supervision and assist others within the department.
- Superior organizational and prioritization skills, with careful attention to detail.
- Excellent analytical, written, and verbal communication abilities.
- Independent judgment for issue identification and creative resolutions.
- Excellent customer service in working with various departments.
- Knowledge and understanding of legal documents.
- Ability to travel out of town as necessary.
- Required to work a flexible schedule according to business needs/events (to include, but not limited to nights and weekends and/or shift rotation).
Computer Equipment and Software:
- Advanced working knowledge of various software applications including Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), Microsoft Teams, Salesforce, DocuSign and Adobe.
- Advanced understanding of contract and file management solutions.
Education and Experience:
Certification: Paralegal certification, preferred
Education: Associates degree or higher, preferred
Experience: Minimum of five consecutive years or equivalent work-related experience supporting in-house legal department and/or law firm partners
Experience working with a general counsel and boards of directors is a positive
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, stand, walk, bend, use hands, operate a computer, and have specific vision abilities to include close and distance vision, and ability to adjust focus working with computer and business equipment.
